The report gives number of occupied bed-days for all accommodated guests for the specified period. #13#10 Mandatory (main) filter includes: Type of accommodation (currently accommodated, was accommodated, ...) + period (date from..to) + list of hotels.#13#10 All another filters are not mandatory (are optional). #13#10LIST SPECIFICS#13#10 If all entries or no one entry are marked in a list, then filter for this list will not be implemented.#13#10 An exception of this rule will be a list, where all entries are marked, but the list itself is filtered, e. g. "all uncancelled entries", for such a list filtering will be made. #13#10 The way of operation of the list filter is easily realized from the line of the filter’s visualization, changing value of the filter. #13#10WHAT DOES ONE ENTRY MEAN (UNDERSTANDING CONTEXT)#13#10 1 entry includes a set of information on the Guest and on the check-in (accommodation) to which the guest is related. Thus, if accommodation includes more than 1 guest, then information on accommodations will be duplicated within each guest’s entry of this accommodation. #13#10 If there were relocations, then there will be always indicated the room, where the guest is accommodated currently or was accommodated after the relocation before check-out. You can get information on relocations in the column Room, e. g. "10 (of 15,13)" means, that initially the guest was checked-in to the 15th room, then relocated to the 13th, and afterwards into the 15th, where he was accommodated or is accommodated now.#13#10#13#10FILTER SPECIFICS#13#10#13#10 Filtration by organizations (section Organization type) is made according to those organizations, which are set in the accommodation card, there are three of them: organization, agent, payer. Filtration is made according to the selected organization type for respective accommodations.#13#10 Filter by rate types or payment types means accommodated guests filtered by some type of rate or payment, i. e. by the type set in the accommodation card. #13#10 If it’s necessary to select all entries which have customer organization, then you need to set all checkboxes except "undefined". It is made similarly for agent, payer.#13#10 If it’s necessary to select all entries which have no customer organization, then you need to set only checkbox "undefined" for the customer organization. It is made similarly for agent, payer.#13#10#13#10DISPLAY SPECIFICS OF COLUMNS#13#10 #13#10 "Accommodation" #13#10 - displays 2 values: Number of bed-days for a period of the guest’s accommodation (it is 1st) and Total number of bed-days for accommodation within the time period specified by the filter (2nd). #13#10 "Folio"#13#10 - displays 2 values: 1. Services for the guest’s folio - 2. Services for the folio of group including the guest (both within the set time period and for the entire accommodation period of the filter .#13#10 options "Folio statistics" allows displaying total values (of payments or services) and numbers (of payments or services).#13#10 "Rates"#13#10 - displays 2 values: Total rate cost for accommodation and Total rate cost within the set time period (all calculations according to rates are made from autocharging for accommodations).#13#10 Total rate price is calculated for services in the category Accommodation, category cod 101, other categories including Meals do not get there. #13#10#13#10FINANCIAL PART#13#10 #13#10 Calculation of financial part depend on option (of folio statistics), it is made both fully by the guest's and group’s folio and for an accommodation period#13#10 Furthermore, by default calculation is made without a discount (there is an option "Display total of services with discount for folio" in the Occupancy filter for this purpose) #13#10 All totals are calculated for each guest of the accommodation (i. e. in context of guest-accommodation). #13#10 If the same guest was earlier located in another accommodation, then it is another total for the accommodation-guest.#13#10 Total (total) for a guest of accommodation means, that all total is collected for services and payments within this guest of accommodation. #13#10 - Total of services for the folio - total of all services provided for a guest of accommodation with or without discounts for the entire period of accommodation#13#10 - Number of services for the folio - Number of all services provided for a guest of accommodation for the entire period of accommodation#13#10 #13#10 All totals generated outside accommodations, i. e. by guests who did not check-in to the hotel, will not get into this report#13#10#13#10OPTIONS OF ROOM OCCUPANCY#13#10#13#10 Folio statistics — calculates totals by services of the folio 1. In an interval of the selected period. 2. Within the period of accommodation. 3. Fully by folio.#13#10 by default, calculation is made by the entire folio. #13#10 Services statistics — sets four display options 1. Total by services of the folio 2. Number of provided services by folio. 3. Total by payments of the folio 4. Number of payments made by the folio. #13#10 Room types - sets selection of guests by accommodations with the specified type#13#10 #13#10 Occupancy filter#13#10 * Waiting lists - if this flag is set, then reserved room with the status (waiting list) is considered occupied and affects occupancy.#13#10 * Unguaranteed reservations give occupancy - if this flag is set, then the reserved room is considered occupied, consequently it affects occupancy.#13#10 * Early check-in - if the flag is set, then guest’s early check-in makes the room occupied for the previous day.#13#10 * Late check-out - if the flag is set, then late check-out makes the room occupied for the day of guest’s check-out.#13#10 * One-day accommodation gives occupancy - if the flag is set, then one-day accommodations (on condition of one accommodation for a room per each moment) will affect occupancy with a coefficient, equal to 1#13#10 * Group one-day accommodations - if the flag is set, one-day accommodations for each room per day give occupancy, equal to 1, otherwise - each one-day or daily accommodation affects occupancy with a coefficient, equal to 1.#13#10 * Calculation by occupied beds - if the flag is set, calculation is made by occupied-allocated-cancelled beds for guests having accommodation type (room), otherwise it is made by number (of beds or guests in accommodation). #13#10 * Additional beds give occupancy - if the flag is set, then calculation by occupied beds is made taking additional beds into account, otherwise it is made for main beds in accommodation.#13#10 * Actual day/beds occupancy - if the flag is set, then the number of occupied beds is equal to the number of guests having accommodation type (bed) in the accommodation, otherwise it is equal to the total number of beds.#13#10 * Guests in accommodation by types give occupancy — if the flag is set, then calculation by occupied beds is made according to the number of guests of accommodation in relation to their category, otherwise it is made by the occupied beds.#13#10 * Guaranteed reservations give occupancy - if this flag is set, then the reserved room is considered occupied and affects occupancy.#13#10 * Display only main guests of accommodation (thus, calculation of beds is made by all guests in accommodation and attached to one main guest), while calculation by the guest's folio is made for the main guest only.#13#10 * Display total of services with discount for folio #13#10 * Occupancy by fact of check-in/check-out — if this checkbox is selected, then check-in parameters are equal to parameters of check-in and check-out within the program, otherwise check-in/check-out time is 00:00 and 23:59 respectively. #13#10#13#10GROUPING#13#10 Grouping is made according to: #13#10 Hotel#13#10 Building#13#10 Room type#13#10 Owner organization#13#10 Market segment#13#10 Room number#13#10 Check-in date#13#10 Accommodation status#13#10 Guest’s last name#13#10 City of registration#13#10 Group #13#10 Reservation number#13#10 Order of grouping is controlled by up and down arrows.#13#10#13#10SPECIFICS OF TOTAL DATA PROCESSING#13#10#13#10 strings of total data are charged for data groups and into the report’s line of totals#13#10 Totals will include fields: 1. Check value. 2. Guest folio. 3. Group folio. 4. Total of payments by rates#13#10 Total of payments by rates in the line of totals is calculated by simple addition#13#10 Group folio and guest folio is calculated by addition only if the statistics "Within the period of accommodation" is selected, otherwise calculation of total sum is made by the single total of each guest only, #13#10 thus, totals may be repeated in the report.#13#10 Check value is calculated by guest’s initial accommodation with this check, relocations do not get into account of the total sum.#13#10 When displaying report, lines and cells may become pink (this happens, when one guest within one accommodation has several different vouchers for accommodation)#13#10SPECIFICS OF BED-DAYS CALCILATION#13#10 calculation of bed-days is based on methods of calculation of full days of actual accommodation for each guest depending on the selected calculation parameter,#13#10 if parameter Calculation by autocharging per guest is selected, calculation of full days is made by summarizing periods of autocharging for accommodation and check-in/check-out #13#10 (in case of autocharging for accommodation of other guests for the main guest, periods are summarized) , in this case, for additional guests without autocharging for accommodation #13#10 bed-days are equal to zero.#13#10 if parameter Calculation of bed-days by actual accommodation is selected, calculation is made by full days of accommodation #13#10 Setting conditions of charging for (early check-in or late check-out) according to the actual accommodation period is possible#13#10 in order to do this, select option "Delay time (check-in/check-out) for calculation" and set time interval by check-in and check-out (which, when exceeded gives +1 bed-day)#13#10 Options Early check-in and Late check-out don’t affect calculation of bed-days, if the option ( "Delay time (check-in/check-out) for calculation" ) is selected, since they are parameters of accommodation’s occupancy for the selected period#13#10 If the option "Exceptions of Day-Use" is selected, number of bed-days for one-day accommodations is always 1 bed-day, regardless of check-in/check-out#13#10 For the first launch of report by default, there are selected parameters "Exceptions of Day-Use" and "Delay time (check-in/check-out) for calculation" set to 00 hours 00 minutes.#13#10 Boundaries "Delay time (check-in/check-out) for calculation" are rounded to minutes.